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How do I add canned responses to outlook (2003)

How do I add canned responses to outlook (2003)

I have a number of situations where I need to respond to an email with a canned responses (sometimes with a few modifications).

Asked by: Guest | Views: 66
Total answers/comments: 5
Guest [Entry]

"While all of the other solutions mentioned are good and valid, I've found the easiest one to implement for my less-than-technical officemates has been to make ""signatures"" that contain the canned response. From there, its a simple Insert -> Signature -> [pick response]

Just make sure you don't accidentally turn one of the responses into your default sig...

This tends to work best if you're in an environment where you can't install an add-in, and you don't want to go programming macros for all your friends too."
Guest [Entry]

"Take a look at QuickParts in Outlook 2007 (If that is what you are using).

This is a good lifehacker.com article on the subject."
Guest [Entry]

"Two helpful methods I just found. First solution is slightly better, IMO:

Outlook Quick Parts Technique - Use the new Outlook 2007+ feature ""Quick Parts"" functionality to create a reusable block of text which you can then insert whenever needed. (For Outlook 2003 users, the similar AutoText feature can be substituted, less the ability to keep formatting.)

Open up a new mail message as if you are going to write someone an
email. In that window, start typing a canned response that you often
give to your customers. Once you are finished, select the entire
response (hi-light the text). Under the ""Insert"" tab, click on ""Quick
Parts"" as shown below.

After clicking on ""Quick Parts,"" select the option ""Save Selection to
Quick Part Gallery..."" A new window will pop up that will allow you to
assign this to a category if you want, and change the display name.

Make sure you keep the Gallery listed as ""Quick Parts."" Once you're
done, click the ""OK"" button. You have just created your first canned
response. Back in your email, go to a new line (or delete the previous
text you copied into ""Quick Parts""). When you're ready to insert you
canned response, click on ""Quick Parts"" under the ""Insert"" tab (like
you did to add a new canned reply), and click on the response you want
added from the list that appears.

After clicking on that box showing your canned response, it will
automatically be inserted into your email. If you want to add more
canned responses just type them out and go through the previous steps
I mentioned above to add it to Outlook's ""Quick Parts.""

Another tip to help improve your Outllook productivity, is to
right-click on ""Quick Parts"" and select ""Add to Quick Access Toolbar.""
Now you don't even need to click on the ""Insert"" tab to get to Quick
Parts. Quick Parts is always available in the Toolbar as shown below.

Outlook 2007 Drafts Copy Technique - Likely works in earlier versions as well. Simply save your canned response email as a Draft, and duplicate edit to edit a new instance whenever you need to customize and send one.


Open Outlook.
Go to the Navigation Pane.
Right-click on Drafts and select New Folder.
Label the new folder something like Canned Responses or Premade Messages.
If you are going to create messages for both home and work, you might consider creating subdirectories for your new folder.
Create a New Message as you normally would.
Use a proper (but descriptive) subject for the message.
Save the new message (don’t address it or send it!).
After you have created your premade messages, drag them from Drafts into your Canned Responses folder (or subfolder).


Now the next time you need to send one of these out, go to the Canned
Responses folder, right-click, drag and drop the email into Drafts and
select Copy from the context menu. Select the copied email, address it
and send it out."
Guest [Entry]

There is an add-in called Email Templates (www.emailtemplates.com). You can use "Quote Tempaltes" to easily create canned responses. The best part is that if you are using exchange or IMAP, the templates can be shared across all of the users with access.
Guest [Entry]

"Write a macro:

(Note, this applies to Outlook 2007, but I imagine that it won't be too different in 2003)

Open up Tools>Macro>Visual Basic Editor, double click ThisOutlookSession, and paste this (or similar) in...

Public Sub CannedResponseInfo()
'Insert text
Set objDoc = Application.ActiveInspector.WordEditor
Set objSel = objDoc.Windows(1).Selection
objSel.TypeText Text:=""Hello,"" & vbCrLf & vbCrLf & _
""Thank you for bla bla bla "" & _
""And bla bla bla."" & vbCrLf & vbCrLf & _
""Bla bla ispum florum diddle doo,"" & vbCrLf & vbCrLf & _
""Yours,"" & vbCrLf & vbCrLf & _
""Slartibartfast""

'bonus: insert attachment
Call item.Attachments.Add(""C:\Users\Public\Documents\topsecret.pdf"")
End Sub

To use this, you first have to hit reply on the message you want to reply to, then you can run the macro."