Distribution of Oral Health Bundles to Grade One Pupils in Public Elementary Schools

The Colgate Palmolive Philippines, Inc. (CPPI) and the Department of Education (DepEd) have signed a Memorandum of Agreement (MOA) in February 2011 to provide Grade I pupils with Colgate toothbrushes, toothpastes and oral health educational materials for three (3) years. This is in line with the Bright Smiles, Bright Futures Program (BSBF) that promotes oral health education among public school children.
Last School Year (SY) 2010-2011, the CPPI and this Department through the Health and Nutrition Center (HNC) and Adopt-a-School Program (ASP) Secretariat have provided 2,929,800 Colgate toothbrushes, toothpastes and some oral health educational posters to Grade I pupils in 37,178 public elementary schools.

For the BSBF Program for SY 2011-2012, the CPPI has increased its allocation to 2,990,000 Colgate toothbrushes and toothpastes to Grade I pupils in 37,178 public schools. This covers almost 100% of Grade I pupils nationwide. Enclosure No. 2 contains the allocation per region/division.

For SY 2011-2012, the BSBF box includes one (1) toothbrush and toothpaste for each Grade I pupil and one (1) set per school of developed Oral Health Educational Materials integrated in Grade I English.

The distribution of toothbrushes and toothpastes supports the 7 o'clock School-Based Toothbrushing Program pursuant to DepEd Memorandum No. 394, s. 2007. These toothbrushes and toothpastes are for school use only and must not be brought home by the pupils. The distribution guidelines is contained in Enclosure No. 1.

It is encouraged that in each classroom, one (1) corner of the room be provided with toothbrush holders to store the toothbrushes and toothpastes. The Grade I teachers should control the pea-size use of the toothpaste by opening one (1) sachet at a time to maximize use and minimize waste toothpaste.

The BSBF boxes will be delivered to DepEd division offices. The expected date of arrival of the BSBF boxes for each division is detailed in Enclosure No. 3.

The regional supervising dentists (RSDs) are requested to monitor the distribution of BSBF boxes and to ensure that all divisions under their regions shall submit the Division Monitoring Form (DMF). The RSDs who have completed the Regional Monitoring Form (RMF) will be provided with BSBF Program Incentives and Recognition Certificates. Enclosure No. 4 contains the School, Division and Regional Monitoring Forms.

For more information, please contact Dr. Thelma Aljibe, HNC, DepEd at telephone no.: (02) 638-8525 or Mr. Iam Guerrero, BSBF-CPPI Monitoring Team at telephone no.: (02) 724-8306 or at mobile phone nos.: 0915-490-7607, 0929-672-4387 or send a message through e-mail address: bsbf.phils@gmail.com.

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The Colgate Palmolive Philippines, Inc. (CPPI) and the Department of Education have signed a Memorandum of Agreement last February 4, 2011 to provide grade one pupils with Colgate toothbrushes, toothpastes and oral health educational materials for a period of three (3) school years. This is in line with the Bright Smiles, Bright Futures Program (BSBF) that promotes oral health education among public school children.

Last School Year 2010-2011, CPPI and the Department of Education under the Health and Nutrition Center and Adopt-A-School Program have provided 2,929,800 Million Colgate toothbrushes, toothpastes and some oral health educational posters to grade one pupils in 31,178 public schools.

For the BSBF program's fifth School Year 2011-2012, CPPI and the Department of Education has increased its allocation to 2,990,000 Million Colgate toothbrushes and toothpastes to grade one pupils in 37,178 public schools. This covers almost 100% of grade one pupils nationwide.

For SY 2011-2012, BSBF BOX includes the following: one (1) Colgate toothbrush and toothpaste for each grade one pupils and one (1) set per school of the developed Oral Health Educational Materials integrated in Grade One Pupils English Subjects. One set of the Oral Health Educational Materials includes one (1) flipbook on the story of Dr. Rabbit and the Legend of the Toothkingdom and one (1) Lesson Plan Guide / Teacher's Guide.

Distribution of Colgate toothbrushes and toothpastes supports the 7 o'clock School-Based Toothbrushing Program -- detailed in another DepEd Memorandum. To ensure that these toothbrushes and toothpastes are being used in school and not brought home by the pupils, schools are encouraged to provide toothbrush and toothpaste holders in one corner of the classroom.

1. What RSDs should do to monitor distribution of BSBF Boxes in divisions and schools?
1. All RSDs must have a copy of the following information:
1. BSBF Distribution Guidelines (Annex A)
2. BSBF Region and Division Allocation (Annex B)
3. List of BSBF Schools (Provided in CD)
4. Delivery Schedules (Annex C)
5. Monitoring Forms (Annex D)
   

These information can be obtained from Dr. Thelma Aljibe of the Health and Nutrition Center or Mr. lam Guerrero of CPPI.

2. All RSDs must take note of their region allocation and delivery schedule of their divisions.
3. RSDs must inform all Division DICs about all these information and ensure that they too have a copy.
4. Upon arrival of BSBF Boxes in the division offices, RSDs must be made aware by the DICs.
5. RSDs must monitor the completion of the distribution of the BSBF Boxes by accomplishing the REGION MONITORING FORM (See Annex D).
6. REGION MONITORING FORM must be mailed back to CPPI as soon as possible.
7. RSDs that have mailed back REGION MONITORING FORM will be provided with BSBF Program incentive and certificate.
8. After mailing the REGION MONITORING FORM, Text us the following to keep track of your region accomplishment.
1. Text " Mailed" "Region / RSD Name / RSD Contact / Date of Mail Stamp
2. Send to 0915 4907607 FOR GLOBE and 0929 6724387 FOR SMART
3. We will text back to confirm your text.
   

2. What Division Dentist-In-Charge should do upon receipt of BSBF Boxes?
1. Check if BSBF boxes are complete vis-a-vis BSBF School lists (see CD copy)
2. Check if all BSBF boxes are properly sealed and in good condition. Note that you should not receive boxes in poor condition or boxes that are not properly sealed.
3. Fill and sign receiving form provided by the freight forwarder. Indicate in the freight forwarder's receiving copy if there are boxes found to be incomplete, not in good condition, or not properly sealed.
4. Once receiving copy is signed, send text message to the BSBF Monitoring Team at 0915 4907607 for Globe / 0929 6724387 for Smart. Please text the following information:
1. Text "Received No. of Boxes" "Region Name / Division Name / Name, Position and Contact of Person Receiving
2. If Complete or Incomplete
3. If Good Condition or Not
4. Any other concern regarding the BSBF Boxes Delivery
5. Inform the schools regarding the BSBF program and the arrival of BSBF Boxes and when it should be picked up or delivered.
6. Deliver to schools and / or have schools pick up from Division Office their respective BSBF boxes. Note that allocated period is provided for your division to distribute the BSBF boxes. See allocated period of distribution detailed below:

Number of Schools	Allocated week to submit DIVISION MONITORING FORMS starting date of receive of BSBF Boxes	---	Number of Schools	Allocated week to submit DIVISION MONITORING FORMS starting date of receive of BSBF Boxes
1-10	1 week		131-150	7 weeks
11-30	2 weeks		151-180	8 weeks
31-50	3 weeks		181-200	9 weeks
51-80	4 weeks		201-230	10 weeks
81-100	5 weeks		231-250	11 weeks
101-130	6 weeks		250-more	12 weeks

7. Make sure that there is photo documentation for each school that received the goods.
8. Accomplish the DIVISION MONITORING FORM (See Annex D) provided by the BSBF Boxes.
9. Once all BSBF BOXES are delivered to or picked up by the schools, DIVISION MONITORING FORM must be completed and mailed, within the allocated period per division reflected in the table above.
10. After mailing the DIVISION MONITORING FORM, text the following to keep track of your division accomplishment.
1. Text " Mailed" "Region / Division / DIC Name / DIC Contact / Date of Mail Stamp
2. Send to 0915 4907607 FOR GLOBE and 0929 6724387 FOR SMART
3. We will text back to confirm your text.

3. What School heads should do upon arrival of BSBF Boxes?
1. BSBF Boxes which include Colgate toothbrushes and toothpastes for grade one pupils and oral health education materials such as Dr. Rabbit Flipbook and Lesson Plan Guide / Teacher's Guide will be sent to your school thru the division office.
2. Call your division DIC to inquire on BSBF Boxes arrival and when it can be picked up from the division office or delivered to your school.
3. After receiving the BSBF Boxes, fill up BSBF Division Monitoring Form.
4. Once BSBF Boxes are in your school, immediately distribute Colgate toothbrushes and toothpastes to grade one pupils within one week after arrival of BSBF Boxes.
5. Distribution must be witnessed by a third party volunteer. Third party volunteer can be local civic society organizations, non-government offices (NGOs), parents-teachers association (PTA), local government units (LGUs), and other community groups.
6. During distribution, oral health lecture and toothbrushing drill can be conducted by a school teacher or your school dentist.
7. A photo documentation of the distribution is encouraged.
8. Provide list of grade one pupils who received toothbrushes and toothpastes.
9. After distribution, school heads are required to accomplish the SCHOOL DISTRIBUTION FORM (see Annex D). The School Distribution Form together with the photo and list of grade 1 students will be mailed using the postage-paid envelope provided. This should be done one week after receiving the BSBF Boxes.
10. After mailing the SCHOOL DISTRIBUTION FORM, please text us the following details to keep track of your
    school's accomplishment:
1. Text "Mailed" "School Name / School Division / School Region / Principal's Name.
2. Send to 0915 4907607 FOR GLOBE and 0929 6724387 FOR SMART

4. Use of New BSBF Oral Health Educational Materials
1. All schools are encouraged to integrate the use of the BSBF Oral Health Educational Materials in the grade one pupils English subjects.
2. The Flipbook and the Lesson Plan Guide / Teacher's Guide must be given to the Teacher-In-Charge for grade one pupils.
3. This is a 4 day lesson plan that can be taught once a week or 4 consecutive days.
4. Timing of teaching can be integrated during scheduled oral health topic or during the months of October where Oral Health Awareness Week is celebrated or February where National Dental Health Month is celebrated.
5. After utilizing the BSBF Oral Health Educational Materials, please provide us feedback by simply texting us at 0915 4907607 FOR GLOBE and 0929 6724387 FOR SMART. Don't forget to provide us your contact name and details.
6. We will get in touch with your school to provide you with evaluation materials.

5. Some Important Notes
   
   1. Ensure implementation of the Toothbrushing Habit Campaign in the morning or after meals. Toothbrushing drill can be accompanied by Oral Health Lecture by the school dentist or teacher.
   2. Ensure that toothbrushes and toothpastes provided are kept in the classroom and not brought home by the students. A toothbrush holder must be provided in each classroom to store the toothbrushes and toothpastes of the pupils.
   3. Teacher can control amount of toothpaste used by the pupil. It is best that toothpaste sachets are not open all at once. Teacher can open the sachets one by one depending on the need and use. This will limit waste of the toothpaste to maximize use.

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LIST OF TABLES AND FORMS TO BE DOWNLOADED

Download BSBF Program 2011-2012 Region and Division Allocation



Download Pick-Up of Stocks at CP Warehouse, Packing and Delivery Schedule



Download BRIGHT SMILES, BRIGHT FUTURES PROGRAM (BSBF) SY 2011-2012 SCHOOL MONITORING FORM



Download BSBF School Distribution Form

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