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How to Recall or Cancel an Outlook Email

How to Recall or Cancel an Outlook Email
"""Everyone has been there. You make an embarrassing error after typing an email and sending it without thinking about it. Now that you have read it, you want to delete that email before the intended recipient reads it and has a negative impression of you. Therefore, the inquiry is whether you are able to recall an email that you have previously sent using Microsoft Outlook.,'_com-box-3','ezslot_4',183,'0','0'_('div-gpt-ad-_com-box-3-0');
The short answer is that Outlook allows you to recall an email. But it's not as simple as it sounds. Before you attempt to recall your emails, there are a few restrictions to keep in mind.
First, you and your recipient must be members of the same organization and have an email account with Microsoft Exchange or Microsoft 365. As a result, you won't be able to recall messages sent to Gmail, Yahoo! and to Outlook email accounts outside of your organization, as well as to email accounts that are not associated with Outlook. ,'_com-medrectangle-3','ezslot_5',191,'0','0'_('div-gpt-ad-_com-medrectangle-3-0');
Second, you must be using the Outlook desktop application as the sender. Neither the Outlook web app nor the Outlook mobile app can be used to recall emails.
Thirdly, you are unable to recall emails that the recipient has already opened. The recipient will receive two emails when you attempt a recall: the first message, as well as the recall message informing him that you want to delete the first email. As long as the original message was still unopened at the time of the recall attempt, it will be automatically deleted from the email inbox based on the recipient's Outlook tracking settings.
In addition to being able to recall emails, you can also replace the one you have already sent with a new one. This is especially helpful if you only need to make a small error in your email. Because it takes less time and effort than writing and sending a new message, replacing the original message frequently makes more sense than completely deleting it.300,250],'_com-medrectangle-4','ezslot_6',192,'0','0'_('div-gpt-ad-_com-medrectangle-4-0');
Recalling an email works only if the recipient has an Outlook account within the same organization, as previously mentioned. Therefore, you will not be able to recall an email sent to a Gmail address. On the other hand, you have the option of delaying the delivery of your emails so that you have enough time to go back and examine them before sending them to your recipients.
Whether you sent the wrong email to your boss or an angry memo to a coworker, recalling your email gives you a chance to fix your mistakes and avoid an embarrassing situation. When you use the Outlook desktop application on your personal computer or laptop, this article shows you how to recall or unsubscribe from an email.
How to Recall an Email in Microsoft Outlook Follow this Outlook recall guide step by step. This tutorial assumes that you are utilizing the desktop version of Microsoft Outlook on your computer. Open the email you want to remember in your Sent Items folder. Open the email you want to recall by double-clicking it in the Sent Items folder using the Outlook desktop application. This will open the email in a new window or message screen. (336,280], ""_com-box-4,"" ""ezslot_7,"" 193, ""0,"" ""0"","" ""div-gpt-ad-_com-box-4-0""); On the right side of the message window, click the icon with three horizontal dots. Three horizontal dots denote the More Commands button. A drop-down menu will appear below it if you click on it. Go to ""Actions"" in the drop-down menu and select ""Recall This Message."" Pick whether to delete your message or send a new one instead. You have two options for recalling your email at this point: either ""Delete unread copies and replace with a new message"" or ""Delete unread copies."" Click OK after selecting your preferred option. By default, the checkbox next to ""Tell me if recall succeeds or fails for each recipient"" is checked. This should be checked if you want to know if your recall request was successful or not. Create a brand-new message. In the previous step, if you selected ""Delete unread copies and replace with a new message,"" Outlook will open a new screen where you can write a new message to replace the previous one. Click Send after writing the new message. Hold off on responding to the email. The recall attempt will be made known to your recipient via Outlook message. The original message will be deleted or replaced with a new one if the recipient has not yet opened it at the time of the recall. 300,250],'_com-banner-1','ezslot_9',194,'0','0'_('div-gpt-ad-_com-banner-1-0');
Scenarios for Recalling an Email in Outlook Email recalls do not always work; The outcome of your recall attempt could be affected by a number of different things. For instance, your recall attempt will be unsuccessful if your recipient moved your email to a different folder. In this section, we present a number of scenarios along with their potential outcomes.
The original message is transferred to a different folder: The recall attempt is unsuccessful and the recipient is informed in a message if the original message is moved out of the inbox to a different folder, either by rule or manually. Even if the original message has not been opened, this occurs. The recall message and the original message are both moved to the same folder: Any one of the following results when the original and recall messages are moved to the same folder, either by rule or manually: The recall attempt is unsuccessful if the recipient opens the initial message first. The recall is successful and the original message is deleted if the recipient opens the recall message first. After that, the recipient is informed that the message has been deleted by the sender. Under the Tracking section of the recipient's Outlook account, the checkbox for ""Automatically process requests and responses to meeting requests and polls"" is checked: Any of the following can occur if the recipient has this setting enabled, which can be done by going to File > Options > Mail: The original message is deleted and the recipient is informed that the sender has deleted the message if it is still unopened. The recipient is informed that the sender wishes to delete the message if the original message is only marked as read. The message remains in the inbox of the recipient. Under the Tracking section of the recipient's Outlook account, ""Automatically process requests and responses to meeting requests and polls"" is unchecked: Any one of the following outcomes occurs if the recipient disables this setting: The recall attempt is unsuccessful if the recipient opens the initial message first. The recipient's inbox still contains both the original and the recall messages. The recall is successful and the original message is deleted if the recipient opens the recall message first. After that, the sender informs the recipient that the message has been deleted. The recipient is informed that the sender wishes to delete the message if the original message is only marked as read. The message, on the other hand, persists in the recipient's inbox.
How to Delay Email Delivery in Outlook If you don't want to have to remember your messages, you can defer email delivery. By delaying the delivery of emails, you give yourself enough time to check for errors before sending them to the recipient. The Outbox folder is where you can edit or change emails that have been scheduled for delivery before sending them.
Click Options on the toolbar of the New Message window where you are writing your email to delay its delivery.

Click the button with three horizontal dots on the right side of the message window, as shown in the image below. Select Delay Delivery from the drop-down menu that appears. 336,280],'','ezslot_11',195,'0','0'_('div-gpt-ad--0');

It will appear the Properties dialog. Make sure the ""Do not deliver before"" checkbox is checked under the Delivery options section before choosing a delivery date and time.
When you are finished, select Close.

Finally, to schedule your email's delivery, click the Send button. Before sending your message to the recipient, you can review or edit it in the Outbox folder. To stop the delivery, you can also delete the email.
Key Takeaways It's nice to know that Outlook lets you remember your emails, which can be very helpful if you accidentally send the wrong one. However, there are a few limitations that must be taken into consideration before attempting a recall, and the method is not foolproof. Nonetheless, it's a good idea to try to remember an email, especially if the recipient works for the same company or organization as you.
If you are unable to recall your email, you can simply send an apology and explain your error to the recipient. The majority of people will readily accept your apology and treat your error as if it had never occurred. After all, mistakes are made by everyone. ,'_com-leader-1','ezslot_12',196,'0','0'_('div-gpt-ad-_com-leader-1-0');
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"How to Recall or Cancel an Outlook Email" was written by Mary under the Technology category. It has been read 196 times and generated 0 comments. The article was created on and updated on 01 February 2023.
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