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How to Transfer a Land Title in the Philippines? (Most Detailed and Updated)

For many, the joys of acquiring a new property can easily be spoiled by the hassles of title transfer.
 
What does one do when the title of the property newly acquired is still under the previous owner's name?

How to transfer a land title or condominium title from the seller's name to the buyer's name?

Here's the most comprehensive, detailed and updated step-by-step instruction.
Land Title Transfer in Philippines

So, basically there are 4 steps:

Requirements Needed for Title Transfer in the Philippines

You have to secure all the documents from the Register of Deeds, Municipal or Provincial Assessor Office, and BIR (Bureau of Internal Revenue). What are these documents?
  • Deed of Conveyance – whether it is a Deed of Absolute Sale (DOAS), Extrajudical Settlement of Estate with Sale (EJS with Sale), Deed of Donation, etc. Prepare 8 copies.
    • Notary Public
    • Seller
    • Seller’s Licensed Real Estate Broker
    • Buyer
    • Buyer’s Licensed Real Estate Broker
    • Copy for submission to the various government agencies (Bureau of Internal Revenue, LGU Treasurer’s Office, Registry of Deeds, LGU Assessor’s Office)
    • Copy for the Condominium Corporation or Homeowner’s Association
    • Copy as Reserve
  • Photocopies of IDs of all signatories in the deed; all photocopies must have 3 signatures of the owner of the ID; IDs are called “competent evidence of identity” and are defined as a “current identification document issued by an official agency bearing the photograph and signature of the individual”. Examples: Valid Passport, Valid Driver’s License, Valid license cards issued by the Professional Regulations Commission, etc. Important: Do not use expired IDs.
  • Official Receipt of the Notary Public for the notarization of the deed.
  • Certified True Copy of the Title (Get 3 copies.) You will get this from the Registry of Deeds that has jurisdiction over the property.
  • Certified true copy of the latest Tax Declaration. When you request for the certified true copies of the latest Tax Declaration indicate for “BIR Purposes”. Please take note that there are separate tax declarations for the land and for the improvement (ex. house, building). The Tax Declaration is issued by the Assessor’s Office of the city or municipality where the property is located.
  • Tax Clearance – Issued by the Office of the Treasurer of the city or municipality. This certifies that the Real Property Taxes for the property, both the land and improvements, have been paid. Requirements to get a Tax Clearance:
    • Latest Tax Declaration
    • Latest Official Receipts of Real Property Tax payments
    • Previous Tax Clearance (if any)
    • SPA and valid ID if the requesting party is not the registered owner
  • Clearance from the Homeowners Association (HOA) if property, whether lot, house and lot, lot with building, is located inside a subdivision or Management Certificate if property is a condominium unit. Both the HOA Clearance and Management Certificate prove that the seller has settled all HOA/condo dues for the year. The certificate also indicates if the property has been leased. Note: Have this certificate notarized.
  • Marriage certificate (for married sellers and buyers)
  • Birth certificate (only when applicable). In cases of Deed of Donation proving relationship between donor and donee or Extra-Judicial Settlement to prove relationship between decedent and heirs.
  • Certificate of No Marriage (Cenomar) (only when applicable). Needed if seller or buyer is single. Please take note that the Cenomar is valid only for six (6) months from issuance by the Philippine Statistics Authority (PSA)
  • For lots-only sale: Certificate of No Improvement. Secure this from the Assessor’s Office of the city or municipality
  • 3” x 5” color photos of the property frontage or facade
    • Land and House – Photo showing the front outside of the house including the house number.
    • Condominium – Photo showing the building with the building name visible. Photo of the unit door with the door number visible.
  • Location map – just print a Google Map pertaining to the property.
  • Owner’s Duplicate Copy of the Title
    • Transfer Certificate of Title (TCT) – for land or house and lot or lot with improvement
    • Condominium Certificate of Title (CCT) – for a residential condominium, office condominium or parking unit
  • Special Power of Attorney to Process the Title Transfer – if someone else shall process your title transfer. This SPA shall be required by the BIR, LGU Treasurer’s Office, Registry of Deeds, and LGU Assessor’s Office. Important: It should be signed by the seller.

Note on Notarization

A notarized document signifies that both parties appeared before a notary public and executed the deed. The act of notarization makes the document a public document.

If one or more than one of the signatories to a deed of conveyance are based abroad, the contract must be Apostilled in the country where the signatory/signatories reside. Or, if the seller/s or buyer/s does not reside in the Philippines or, for some reason, cannot be present for the signing of the contract, the concerned party can appoint an Attorney-in-Fact to sign on their behalf by producing a notarized Special Power of Attorney.

SPAs or Special Power of Attorney

SPAs should have an entire chapter devoted to it but the key things to remember:

  • The SPA should clearly state what the Attorney-in-Fact can do: To sell? To lease? To receive the proceeds on behalf of the seller? To deposit the proceeds to the seller’s bank account?
  • An SPA is extinguished by the death of the person granting the special power and the death of the attorney-in-fact. This is why the Bureau of Internal Revenue and the Registry of Deeds would often require that you present a “fresh” SPA – preferably under 1 year.
  • Some institutions, like banks, have a specific format for the SPAs acceptable to them.
 

STEP 1 - Go to the BIR (Bureau of Internal Revenue)

Pay for the CGT or VAT + CWT (if applicable and get the Certificate Authorizing Registration (CAR).

Step 1.A - END RESULT: You will get an official computation of the Capital Gains Tax (or Value-Added Tax, Creditable Withholding Tax – whichever is applicable) and the Documentary Stamp Tax, signed by a BIR Officer in the RDO.

Submit the documents required to the BIR’s Revenue District Office (RDO) that has jurisdiction over the sold property. Note: BIR organized the Revenue District Offices per geographic area. For more information as to which Revenue District Office your property belongs, please visit www.bir.gov.ph.

Documents Required: Items #1 to #11.

Where to Transact: BIR Revenue District Office that has jurisdiction over the property

NOTE: To avoid penalties and surcharges, the Capital Gains Tax / Value-Added Tax should be paid thirty (30) days from notarization date and the Documentary Stamp Tax should be paid on the nearest 5th day of the month following the notarization date. Be very careful of the date when your deed of conveyance will be notarized.

You now have an official computation, go to Step 1.B.

STEP 1.B – END RESULT: Capital Gains Tax or Value-Added Tax and Documentary Stamp Taxes are paid; BIR forms stamped “received” by the Authorized Agent Bank; the stamped BIR returns are proofs of payments.

Go to the Authorized Agent Bank and pay for the Capital Gains Tax or Value-Added Tax and Documentary Stamp Tax.

Documents Required:

  • Signed official computation sheet from the BIR
  • Deed of conveyance
  • Completely filled-out BIR Form 1706 for the Capital Gains Tax; 3 copies, signed by the seller.
  • Completely filled-out BIR Form 2000-OT for the payment of the Documentary Stamp Tax, 3 copies, signed by the buyer
  • Cash or Manager’s Check with specific wordings on the Manager’s Check. Important Note: Contact the bank on what should be written on the Manager’s Check.
    • Manager’s Check for Capital Gains Tax/VAT/CWT: it’s usually “IFO (in favor of) name of seller, TIN of seller, FAO (for the account of) Bureau of Internal Revenue”
    • Manager’s Check for Documentary Stamp Tax: it’s usually “IFO (in favor of) name of buyer, TIN of buyer, FAO (for the account of) Bureau of Internal Revenue

Where to Transact: Authorized Agent Bank (AAB) accredited by the Revenue District Office

Important: Check with the RDO or check with the bank itself. Sometimes, the BIR website listing the Authorized Agent Banks under that RDO is not updated. Avoid a major headache! (1) Make sure the property is under the RDO you are dealing with. (2) Make sure you are paying in an Authorized Agent Bank (AAB) of that specific RDO.

You now have your BIR forms stamped by the bank, go to Step 1.C.

STEP 1.C – END RESULT: Secure the Certificate Authorizing Registration (CAR) from the BIR

Submit all documents listed in Step 1.A and Step 1.B to the BIR RDO. (except item #5 under Step 1.B since you’ve already paid it at the Authorized Agent Bank).

You will receive a time estimate of when the CAR and the documents you submitted will be available for pickup. This used to take about 2 weeks. It should be faster now with the government’s anti-red tape campaign.

Go back to the BIR RDO on the scheduled date. Pay the fee for the certificate. Important: Keep the receipt. This is additional proof that the Certificate Authorizing Registration (CAR) is authentic and valid.

Pickup the CAR, the supporting documents, most specially, the original deed of conveyance stamped “Received by BIR” and signed by an RDO Officer at the back.

The CAR you will receive has 2 copies: one blue color for use for the transfer and one brown as your copy. Important: Safekeep the brown copy of the CAR with your new title and tax declaration once it comes out.

Where to Transact: Bureau of Internal Revenue – Revenue District Office that has jurisdiction over your property.

You now have the CAR, go to STEP 2!

STEP 2 - Go to TREASURER'S OFFICE OF THE LOCAL GOVERNMENT UNIT

Submit documents (#1 to #6, #11, #15) plus the BIR Certificate Authorizing Registration to the Treasurer’s Office of the Local Government Unit.

The Treasurer’s Office computes for the transfer tax. Pay the transfer tax. You can pay in cash or via Manager’s Check. This will take just a few minutes.

TIP: The Transfer Tax is due sixty (60) days from the Notarization Date of the deed of conveyance. What if it’s already 50 days and you still don’t have the CAR from the BIR? You can actually explain this to the Treasurer’s Office and pay for the Transfer Tax ahead of the issuance of the CAR. This saves you from the penalties if you fail to pay the Transfer Tax on time. The Treasurer’s Office will issue an Official Receipt for your Transfer Tax payment but you’ll still need to go back to them once the CAR and the supporting documents are released by the BIR to have the deed of conveyance stamped. Note: The Treasurer’s Office may require you to submit an original (not photocopy) of the notarized deed of conveyance. Aren’t you glad you have an extra copy?

END RESULT: Official Receipt from the LGU’s Treasurer’s Office proving payment of the Transfer Tax and a rubber stamped mark by the Treasurer’s Office at the back of the deed of conveyance; some LGUs also release a tax certificate. You now have one original set of the conveyance document with rubber stamped marks signed by (1) the BIR and the (2) LGU’s Treasurers Office.

Where to Transact: Treasurer’s Office of the LGU where the property is located
 

STEP 3 – REGISTRY OF DEEDS

Pay for the title registration costs and get your new title.

Submit documents to the Registry of Deeds. The RD computes for the registration fees. Pay the registration fees. It normally takes about 2 weeks to produce the new title. It should be faster now.

Note: As a result of the Covid-19 pandemic and the consequent lockdowns (ECQ, MECQ, GCQ, etc.), expect delays. For example: the Registry of Deeds of Quezon City would only allow 20-25 transactions (transfers, etc.) daily. People line up as early as 3AM just to get a number!

END RESULT: New title under buyer’s name

Documents Required:

  • All documents – #1 to #10 plus….
  • #14 original Owner’s Copy of the title
  • CAR issued by BIR
  • OR for the Transfer Tax issued by the Local Government Unit

Where to Transact: Registry of Deeds with jurisdiction over the property

TIP: When you go back to pickup the Owner’s Copy of the title, request for a Certified True Copy of your new title.

STEP 4 – ASSESSOR’S OFFICE

Transfer the Tax Declaration for the Land and Improvement

Submit documents to the Assessor’s Office of the Local Government Unit.

END RESULT: Assessor’s Office issues a new tax declaration. New owner pays the assessment fees under the new tax declaration.

Documents Required:

  • Certified true copy of the new title or Photocopy of New Title but present original Owner’s copy of the new title
  • Photocopy of the previous title
  • Deed of conveyance
  • Certified true copy of latest Tax Declaration (For BIR purposes)
  • Transfer Tax Receipt (original and 2 photocopies)
  • If previous owner is a corporation: Business Tax Receipt / Business Permit (original and 2 photocopies)
  • BIR Certificate Authorizing Registration (Duplicate and photocopy)
  • Tax Clearance (original and photocopy)
  • Photos of property
  • Subdivision plan if land is subdivided

Where to Transact: Assessor’s Office of the Local Government Unit

 

And you’re done!

 

Safekeep:

  • Your New Title
  • Your New Tax Declaration
  • The brown copy of the BIR CAR and the official receipt for the certification fee

BONUS TIP: If you bought a condominium or subdivision property, don’t forget to inform the HOA/condo corp that you are now the new owner of the property. They will require a Certified True Copy of the Title (your new title), a copy of the new tax declaration and a copy of the deed of conveyance.


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"How to Transfer a Land Title in the Philippines? (Most Detailed and Updated)" was written by under the Real Estate category. It has been read 1555414 times and generated 87 comments. The article was created on and updated on 23 March 2021.
Total comments : 87
Pinky   (30 August 2020 4:15 PM) [Entry]

Eto po problem ko yong ate ko po bumili ng lupa hulugan po sya..kaso hindi na niya po eto kayang bayaran kasi nagkaproblema sa work nya abroad..kya pinasalo nya po sa akin..ako po nagbabayad hanggang sa matapos ko na bayaran..Mag uumpisa na po ako mgbyad for title kaso sabi ng may ari ng lupa sa ate ko pa rin daw po ipapangalan yong title kasi sa contract daw ate ko nakapangalan..Gusto ko po sana maipangalan na sa akin..total d pa naman po naumpisahan ang pagpapatitulo...Pede po ba yon na sa akin na agad ipangalan..Ano.po pedeng gawin ko..Sana mabigyan nyo po ako ng advice..Mahirap kasi sa panahon na eto na may pandemic kung mag transfer of title pa kmi ng ate ko...Kasi wala pong regular work..skelatal pa po..inaalala ko yong gastos..hassle din po kasi nasa egypt po nakatira yong ate ko..Sana mabigyan nyo po ako ng advice..Maraming Salamt po ...God Bless and Keep Safe..
rommel ymbong   (10 November 2019 9:28 PM) [Entry]

Good day,

I am rommel , from cebu lapu - lapu city. i would like to ask about requirement of mother title?
Adrian   (20 July 2019 3:30 PM) [Entry]

Tanong ko nman po kung pareho lang ba ang requirements ng pag transfer ng titulo sa isang pangalan at sa dalawang pangalan? thanks
Fred   (27 May 2019 4:55 PM) [Entry]

For your legal concerns, you may email me at dy_frederick@yahoo.com

For lost title, you must file a petition in court.

For subdivision, you need a subdivision plan and technical description.

I also handle transfer of ownership of land.
Fred   (27 May 2019 4:51 PM) [Entry]

dy_frederick@yahoo.com
Mario   (14 January 2019 4:20 PM) [Entry]

Im already paid the townhouse from pag ibig for over a year how ever the developer not yet follow up to transper to my name and the reason of the developer need to pay 50 th for the transper to my name. Tamanpo ba yun?
Kriz   (02 October 2018 9:37 AM) [Entry]

Hi po. Hihinge po sana ako ng advice. Bibili po kasi ako ng bahay para sa pamilya ko. Ang gusto ko po sana mangyare is lahat ng papers gusto ko malipat sa pangalan ko. Like, titulo at kung anu pa man po na kasama sa pagbili ng bahay at lupa. Sa mga attorneys po jan, ano po ba dapat kong gawin? Maraming salamat po.
Jaffrecc   (01 September 2018 8:09 AM) [Entry]

Good day po ask lng po ako kong tax declaration lng po ba yong hawak ng owner sa pag bebenta ng lupa pwede po ba kami mag pa titulo? Thanks po
Rommel   (30 May 2018 10:27 AM) [Entry]

Hi.i bought a piece of land in San Remigio. How can i transfer the title to my name. Any agency whi can do it for me?
Lesiel   (20 November 2017 8:40 AM) [Entry]

Good Day.
Ask ko lang po sana kung bibili kami ng Lupa pero tax declaration po siya at kami na daw po bahala magpatitulo. Basta magbibigay daw po siya ng Deed of Sale. Ano pong mga paraan ang gagawin namin para magpatitulo?

Maraming Salamat po.
Ronald S. Directo   (08 November 2017 7:34 AM) [Entry]

Please advise me on How to separate a title to the mother title?
Iijima Myrna   (22 September 2017 1:27 AM) [Entry]

i am living in japan for 32 years but my citizenship is still filipino how can i get ID in Philippines except my passport or alien card
when i came to cebu i find difficulty for submitting ID when buying tru credit card

a big help for me if i can have one
Vilma Araneta   (31 March 2017 6:52 AM) [Entry]

I bought a piece of land in Pansol Calamba since last October i fully paid already the lot but the problem is the title i havent received yet...the name of the developer is Sr. Sto Nino de Jesus..and they told me the processing will be a year to release and they told me this after i fully paid the lot while buying it they never told us about the processing of the lot....
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christina patricio   (27 March 2017 12:57 PM) [Entry]

hi maam/ sir what if your property not already transfer to your name, and the old owner is dead in last 3 years ago?
Antonette Desabayla   (25 March 2017 8:48 PM) [Entry]

What is the process that I need to do if I'm letting my son use his fathers last name. He was already registered at our province since 2014 and he is using my last name. What are the requirements ? Me and the father is not yet married.
Jessie pascual   (24 March 2017 7:57 AM) [Entry]

I have a title that is written in spanish how can i get a copy in English
George   (22 March 2017 12:23 PM) [Entry]

How to transfer lost title of a dead person to son with 5 siblings?
Wilson G. Basong   (04 February 2017 10:18 AM) [Entry]

How to correct a mispelled name and wrong type of gender in my birth certificate?
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Pie   (26 December 2016 1:58 PM) [Entry]

About how much does it cost for the transfer of land title?
lou   (13 November 2016 6:09 AM) [Entry]

I need help. I bought a land and fully paid 3 years ago, but until now the transfer of title is not given to me.
Rowena Bomediano   (12 November 2016 8:57 PM) [Entry]

Gaano po ba katagal ang transfer of land title? Yung sa akin po kasi inabot na nang 3 years pero hanggang wala parin po ang title ko. Attorney nag aasikaso nung sa akin.
Normal pa bo ba na umabot nang ganyan katagal ang processing nang tito?
Adelito Navarrete   (06 November 2016 2:52 PM) [Entry]

I am transferring our Lots to our three daughters thru " Deed of Donation ". Is this process still covered by Capital Gain Tax ?
David Tecson   (06 November 2016 2:03 AM) [Entry]

Na isanla lupa namin sa isang tao sa petsa ng napag usapan hindi naka tupad ang magulang ko na bayaran ang pinaka sanlaan lumaki ang tubo ng halagang 50k, nung i verify namin ang titulo ng lupa namin, inilipat nila ang titulo sa pangalan ng napag sanlaan. Tanung ko po tama po ba na rematahin ang lupa na napag sanlaan at ilipat sa pangalan na napag sanlaan kahit na walang abiso.
Ladesma miguel   (05 November 2016 11:16 AM) [Entry]

Where can i find the answer on comment section, my question is as the same asked by on that section
Rose vilma gonzaga   (05 November 2016 10:29 AM) [Entry]

Hello po,
Itanong ko lang bakit subrang mahal mag pa titulo ng kahit maliit na lote po ,thank you please reply me
roxan daogas   (05 November 2016 6:57 AM) [Entry]

I need to transfer my name the land that i bought pero yung may ari po is patay na,need daw kc perma niya di ko naman alam kung saan yung pamilya niya ngayon..
Nini Sangco   (05 November 2016 3:28 AM) [Entry]

What happens if after 14 years the buyer still has not transferred the tiltle to his/her name. Does the previous property owner still have rights to it?
son222   (04 November 2016 11:01 PM) [Entry]

Hello po gusto ko po sanang malaman kung may right po kamisa lupa na almost 40 years na naming tinitirahan. Ang kwento kasi ng tatay ko kung gaano kalaki
ang malinisan mo yon ay iyong pag-aari at biglang may lumitaw na ang sabi sila
daw ang may ari ng lupa at dahil hindi alam ng tatay ko ang tungkol sa karapatan
sa lupa kami pa ang bumili ng kalahati nito. Ngayon yong kalahati nito na
tinataniman namin ng gulay, puno at iba pang halaman gusto ulit nilang ibenta
sa iba dahil kailangan daw nila ng pera. Hindi po namin alam kung may hawak
silang titulo na patunay na sila nga ang may ari nito. Dahil dito na kami
namulat at lumaki kung maaari po sana ay ayaw naming ibigay na lang ng basta
basta ang lupa. May right po ba kaming ipaglaban ang lupa? Please help us,
Thank you.
Jojo Dionisio   (04 November 2016 6:15 PM) [Entry]

I bought a land in san pablo Laguna with only a tax declaration. How can i have it titled in my name
Ella   (04 November 2016 6:01 PM) [Entry]

Do I need an Absolute Deed Sale in Transferring the Title? Thanks
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